Core Responsibilities

  • ​Transcribing Educational Materials. Braille transcribers convert a wide range of print materials into braille, including textbooks, worksheets, assessments, handouts, and classroom resources. Accuracy in code use ensures students receive materials that align with how they are taught to read and write in braille. Materials must be formatted to preserve meaning, readability, and instructional intent while also meeting the student's individual needs.
  • Applying Braille Codes Accurately. Transcribers select and apply the appropriate braille code based on the subject matter, such as Unified English Braille (UEB) for literary content, Nemeth Code for mathematics and science, Music Braille, and Foreign language codes when applicable.
  • Formatting and Layout Considerations. Transcribers must ensure that formatting—such as headings, lists, tables, and page layout—remains logical and accessible. This includes adapting visuals into tactile graphics when needed and presenting complex information in a way that maintains instructional clarity.
  • Proofreading and Quality Control. All braille materials are carefully reviewed for accuracy of braille symbols, correct formatting, completeness of content, and usability for the student. This step is essential to prevent instructional barriers caused by formatting or transcription errors.
  • Working with Technology. Braille transcribers use specialized software such as Duxbury, BrailleBlaster, and graphic design tools to efficiently process materials. They work with publisher files, teacher-created documents, scanned materials converted through OCR, and digital accessible formats. Transcribers must also troubleshoot, edit, and optimize files to ensure clean, accurate braille output.
  • Collaboration with Instructional Staff. Transcribers often work closely with the Teacher of Students with Visual Impairments (TVI) and classroom teachers to understand curricular expectations, timelines, and formatting preferences. Collaboration ensures materials are produced in advance and tailored to the instruction taking place.
  • Maintaining Confidentiality and Professional Standards. Braille transcribers handle student records and instructional materials and must maintain confidentiality while adhering to ethical and professional guidelines.

Braille Certification and Professional Standards

​Professional certification plays an essential role in providing equitable access to curriculum for students who rely on braille as their primary reading medium.
  • ​​To ensure the accuracy, consistency, and instructional value of braille materials, braille transcribers are encouraged—and in many educational settings, required—to obtain professional certification. Certification is offered through the Library of Congress National Library Service for the Blind and Print Disabled (NLS) and confirms that transcribers are proficient in applying national braille standards.
  • Certified transcribers follow guidelines established by the Braille Authority of North America (BANA), which governs braille code usage and formatting practices in the United States. Adherence to these standards ensures that braille materials are readable, consistent across settings, and aligned with instructional expectations.
  • Available Certifications Include:
    • Literary Braille
    • Nemeth Code for Mathematics and Science
    • Music Braille
    • Proofreading for Literary and Nemeth Braille
  • Why Certification Matters. Certified transcribers assure that:
    • Braille is accurate and properly formatted
    • Materials are produced in a timely manner
    • Instructional intent is preserved
    • Students receive reliable access to educational content

Additional Expertise

​Beyond formal certification, an effective braille transcriber brings technical expertise, instructional awareness, and collaboration skills to ensure students receive high-quality, usable materials.
A skilled braille transcriber should also:
  • Demonstrate proficiency with braille production tools and embossing technology. Stay current with braille translation software, embossers, tactile graphic production tools, and file conversion processes to produce reliable and efficient output.
  • Understand educational formatting standards. Apply appropriate guidelines for:
    • Tactile graphics
    • Charts and graphs
    • Tables and diagrams
    • Classroom assessments
      Careful formatting ensures materials are both readable and instructional.
  • Collaborate with the instructional team. Work closely with the TVI and other educators to prioritize time-sensitive materials, clarify formatting preferences, and adapt content to align with instructional delivery. Strong communication ensures that students receive materials promptly and in a format that meets their learning needs.

Printable Resource

The following supporting printables can be found on the Premium Resource Library page and Premium Program Printables page.
Braille Transcriber Role Handout
Braille Transcriber Role Handout

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