VI Program Handbook
Preparing a VI Program Handbook, even if you are the only vision professional in your district, will help you stay organized.
By: Carmen Willings
October 31, 2017
When I was a TVI with the Wake County School System in North Carolina, a colleague, Tricia Noe, and I would work together over the summer creating a VI Program Handbook to provide to fellow TVI’s when they returned from summer break. I found it to be a great resource and I maintained and carried it with me at all times, modifying it to each new work environment, over the years. Of course, I use a variety of other methods to keep myself organized and on top of everything, but this has been my “go to” over the years. I thought I would share the framework of that handbook with you if you haven’t yet created a similar one of your own.
I have revised the contents many times over the years, trying to consolidate the information and include only items I need to refer to regularly. As schools have transitioned to storing information online, I have taken advantage of those systems (as well as storing information on my flash drive) and only include the items that I need to refer to regularly in the handbook. I do make sure I have copies of important forms on hand for those inevitable times that the internet is down! I begin with a 1 ½" binder with a clear cover and at least two 8 tab dividers. As I stated, I used to carry around much more information, but for the sake of saving my back and shoulders, I’ve whittled my binder down to the following items that I find are “must haves”. You will want to include forms and information specific to your program, but many of the documents I use can be found on the Printable page and can be adapted to meet your needs.
Section 1: Employee Information.
Section 2: Caseload
Section 3: VI Program Forms
I keep a single copy of each form I regularly use in this section. By keeping a copy in my folder, I know I will always have access to it and can make a quick copy as needed.
Section 4: Print Comparisons
Section 5: Braille Reference
Section 6: Technology Reference
Section 7: Professional Contacts
Section 8: Notes
I have additional tabbed dividers for each student that I serve directly and a separate tab for students I serve on a consulting basis. Within each student tab, I include data collection, a copy of the student's unique needs and corresponding school map. I keep a copy of my weekly schedule in the back cover of the binder for quick reference (Use only first names or abbreviations for confidentiality!).
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