VI PROGRAM HANDBOOK
By: Carmen Willings
October 31, 2017
When I was a TVI with the Wake County School System in North Carolina, a colleague, Tricia Noe, and I would work together over the summer creating a VI Program Handbook to provide to fellow TVI’s when they returned from summer break. I found it to be a great resource and I maintained and carried it with me at all times, modifying it to each new work environment, over the years. Of course, I use a variety of other methods to keep myself organized and on top of everything, but this has been my “go to” over the years. I thought I would share the framework of that handbook with you if you haven’t yet created a similar one of your own.
I have revised the contents many times over the years, trying to consolidate the information and include only items I need to refer to on a regular basis. As schools have transitioned to storing information online, I have taken advantage of those systems (as well as storing information on my flash drive) and only include the items that I need to refer to on a regular basis in the handbook. I do make sure I have copies of important forms on hand for those inevitable times that the internet is down! I begin with a 1 ½" binder with a clear cover and at least two 8 tab dividers. As I stated, I used to carry around much more information, but for the sake of saving my back and shoulders, I’ve whittled my binder down to the following items that I find are “must haves”. You will want to include forms and information specific to your program, but many of the documents I use can be found on the Printable page and can be adapted to meet your needs.
Section 1: Employee Information.
Section 2: Caseload
Section 3: VI Program Forms
I keep a single copy of each form I regularly use in this section. By keeping a copy in my folder, I know I will always have access to it and can make a quick copy as needed.
Section 4: Print Comparisons
Section 5: Braille Reference
Section 6: Technology Reference
Section 7: Professional Contacts
Section 8: Notes
I have additional tabbed dividers for each student that I serve directly and a separate tab for students I serve on a consult basis. Within each student tab I include data collection, a copy of the student's unique needs and corresponding school map. I keep a copy of my weekly schedule in the back sleeve of the binder for quick reference (Use only first names or abbreviations for confidentiality!).
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Due to the nationwide shortage of vision professionals, it can be challenging to locate personnel. Announce a job vacancy on the Job Exchange of Teaching Students with Visual Impairments, an online listing of jobs specific to the visual impairment field.
Hi! I'm Carmen Willings. Welcome to my website! I developed this web resource to support fellow TVI's and to educate those new to the field of visual impairments in how to best support students who are blind or visually impaired. Read More