Word Processing & Shortcuts

By: Carmen Willings
teachingvisuallyimpaired.com
​Updated May 28, 2024
Word processing skills follow a natural extension and application of keyboarding skills. The student should learn to independently use a word processor to create, proofread, edit and print a document. Becoming familiar with the shortcuts will help the students complete assignments faster and minimize the need to locate the pointer or cursor, thus reducing visual fatigue or possible neck strain. This is particularly important for students to learn when accessibility features cannot be accessed or screen magnification is not accessible.
 
The following is a list of Window's built-in shortcut keys. These shortcuts are for computers with a Win Logo Key on the keyboard. Some of these may not be available or may have different actions depending on your software. To find shortcuts specific to your computer (if these do not work), use a search engine and search "keyboard commands without a mouse". I developed the following forms for quick reference when I am instructing students on keyboarding skills. You can click on the bottom corner to enlarge the form or download and print it for your reference.
These skills build upon keyboarding proficiency and can significantly enhance productivity.
 
Using Windows Shortcut Keys: Familiarize students with built-in shortcut keys for Windows, accessible via the Win Logo Key on the keyboard. Shortcuts help complete tasks faster and minimize the need to locate the pointer, reducing visual fatigue.

​Word Processing Software: Instruct students on how to use word processing software to complete written assignments with few errors. Teach them how to open the software, create, edit, and save documents, and use features like spell check and formatting.

Internet Skills: Provide instruction on basic internet usage, including opening a browser, navigating web pages, activating links, conducting searches, and typing in web addresses.

Specific Skills to Teach:
  • Opening the main menu and word processor.
  • Creating a new document and using cursor-tracking keys to navigate.
  • Using the backspace key to delete text.
  • Opening an existing document and navigating within it.
  • Utilizing functions like moving to the top or end of a document, reading text, spell check, proofreading, and editing.
  • Deleting text by character, word, or sentence.
  • Inserting new text and formatting paragraphs.
  • Centering lines and adjusting formatting as needed.
  • Printing or embossing documents.
  • Completing homework assignments effectively.

Instructional Materials: Provide quick reference forms or guides for keyboard shortcuts to assist students during instruction. Encourage students to practice regularly and reinforce learning through hands-on activities
Download and/or Print the Shortcut Keys on the Printables page
A full list of Windows keyboard shortcuts can be found on Microsoft's support page.

ECC Instruction

Teaching Strategies
Compensatory Skills
Concept Development
Alternative Communication
Emergent Literacy
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